Redefining the Pre-Meeting: From Stagnant Sessions to Continuous Collaboration
A pre-meeting is defined as “a planning meeting to prepare for a larger meeting to finalize a course of action to ensure the main event is successful”. While pre-meetings are supposed to be an essential aspect of efficient organizational operations, their function often remains static and has no real impact on the larger meeting being prepped for.
But what if pre-meeting preparation could transform into an ongoing collaborative effort? With LoopSpire’s Meeting Management Platform, this becomes a reality.
The Effect of Collaborative Pre-Meetings
Pre-meetings should be a time to construct agendas, specify discussion topics, and consolidate key leadership insights ahead of a larger meeting. However, inefficiencies often arise when meeting facilitators aren’t aligned or up-to-date. The traditional format of pre-meeting limits communication and collaboration to a set amount of time in a face-to-face environment. LoopSpire changes that by providing a digital, collaborative meeting environment.
By offering tools that house all necessary meeting resources in one place and can be accessed at any time, pre-meeting preparation with LoopSpire becomes an efficient, ongoing process. Instead of a static session (normally dominated by one person), your team can continuously contribute to the main meeting’s success through consistent collaboration. What’s more, main meeting attendees can have access to the meeting agenda early to make the time spent together meeting much more meaningful and impactful.
Redefining the Pre-Meeting with LoopSpire
- Collaborative Discussion Points: Major topics can be posited long before a meeting takes place to allow for contemplation and collaboration before sitting down to discuss. What’s more, each topic can have its own resources (links, pictures, text) for greater understanding. Participants can even up/down vote topics to give facilitators an authentic sense of what’s most important.
- A Place for Everything: Embed third-party websites and shared documents that can be edited within LoopSpire. Upload files, incorporate other LoopSpire modules, and even include a virtual meeting link so attendees have access to every meeting resource they need.
- Progress Tracking: Update the progress of initiatives, projects, and individual tasks in the lead-up to the main meeting. Teams can update any of these at any time, ensuring everyone is on the same page when the meeting happens.
- Actionable Accountability: Assign owners to agenda sections, discussion topics, and meeting-specific tasks. Create tasks ahead of the main meeting and add details so task owners know what is expected and can discuss.
Boost Your Meeting Efficiency
When you leverage the digital tools within LoopSpire, pre-meetings become more than a formality. They evolve into an efficient, collaborative process that aligns your team in real time. By the time you walk into the actual meeting, every participant is fully prepared, everyone’s time is honored, and the focus remains on actionable outcomes.
Ready to revolutionize your pre-meetings? Learn more about how our platform integrates all of your meeting needs for a seamless, collaborative experience by requesting a demo today!
Photo by Desola Lanre-Ologun on Unsplash
